Volunteers & Partnership Rules
Volunteer & Partnership Guidelines & Rules
Volunteer Guidelines and Rules
Commitment and Reliability:
- Volunteers are expected to fulfill their commitments and honor their assigned tasks and schedules.
- If unable to attend a scheduled volunteer shift, volunteers must notify their assigned supervisor or GAN representative in advance.
Respect and Professionalism:
- Treat fellow volunteers, staff members, beneficiaries, and partners with respect, kindness, and professionalism.
- Refrain from engaging in any form of discriminatory or disrespectful behavior, including but not limited to discrimination based on race, gender, religion, nationality, or any other characteristic.
Confidentiality and Privacy:
- Respect the privacy and confidentiality of all individuals associated with GAN, including beneficiaries, staff members, partners, and fellow volunteers.
- Do not share any personal or sensitive information without proper authorization.
Safety and Security:
- Adhere to safety guidelines and protocols provided by GAN during volunteer activities.
- Report any safety concerns or incidents immediately to a GAN representative.
Compliance with Policies and Procedures:
- Familiarize yourself with GAN’s policies, procedures, and code of conduct, and comply with them at all times.
- Seek clarification from a GAN representative if any policy or procedure is unclear.
Proper Use of Resources:
- Use GAN’s resources, equipment, and materials responsibly and solely for the purpose of carrying out volunteer duties.
- Obtain proper authorization before using any GAN property or resources.
Communication and Collaboration:
- Maintain open and effective communication with your assigned supervisor, GAN staff, and fellow volunteers.
- Collaborate and work as a team to achieve GAN’s goals and objectives.
Feedback and Suggestions:
- Share constructive feedback, suggestions, and ideas with GAN representatives to help improve our programs and services.
Volunteer Termination:
- GAN reserves the right to terminate a volunteer’s involvement if they violate these guidelines or engage in any behavior deemed harmful or detrimental to the organization, beneficiaries, or other volunteers.
Partnership Guidelines and Rules
Shared Vision and Alignment:
- Partners should have a shared vision and alignment with GAN’s mission, values, and objectives.
- Collaborate to identify goals, expectations, and areas of joint interest.
Clear Communication:
- Maintain open and timely communication with GAN representatives regarding partnership-related matters, updates, and progress.
- Share relevant information, resources, and feedback to foster effective collaboration.
Transparency and Accountability:
- Maintain transparency in financial transactions, if applicable, and provide accurate and timely reporting as agreed upon with GAN.
- Ensure compliance with legal and ethical standards, including adherence to relevant laws and regulations.
Respect and Professionalism:
- Treat GAN’s staff members, volunteers, beneficiaries, and other partners with respect, fairness, and professionalism.
- Promote a collaborative and inclusive environment free from discrimination, harassment, or any form of prejudice.
Intellectual Property and Confidentiality:
- Respect and protect the intellectual property and confidential information shared between GAN and the partner.
- Obtain proper authorization before using GAN’s name, logo, or any other branding materials.
Performance Evaluation and Improvement:
- Regularly evaluate the partnership’s progress and effectiveness in achieving mutually agreed-upon objectives.
- Be open to feedback and suggestions for improvement to enhance the partnership’s impact.
Dispute Resolution:
- In the event of disagreements or disputes, work collaboratively to find an amicable resolution through open communication and negotiation.
Termination of Partnership:
- Either party reserves the right to terminate the partnership agreement with reasonable notice if the collaboration is no longer mutually beneficial or if there is a breach of the agreed-upon terms.
By adhering to these guidelines and rules, both volunteers and partners contribute to a harmonious and effective working relationship with Great Achievers Network (GAN). We appreciate your dedication and support in helping us make a positive impact on the lives of academically gifted but vulnerable girls in Zambia.